2.0 TYPES OF CONFERENCE INVOLVEMENT

As authorized in the bylaws, an IEEE entity -- either by itself, jointly with other IEEE entities, and/or jointly with non-IEEE entities -- may plan a conference for which registration fees will be charged. The IEEE Technical Activities Guide (TAG) contains a listing of all IEEE Conferences which submit a Meeting Information Schedule to IEEE Conference Services. It is published in hard copy form and is also available electronically via e-mail, FTP file and the IEEE Home Page (http://www.ieee.org).

IEEE provides for several types of involvement with conferences [as shown in the table below].
 

RESPONSIBILITY	SPONSOR	CO-SPONSOR	TECHNICAL  CO-SPONSOR	COOPERATE
FINANCIAL	Full	Must Specify Limits of Sharing	None	None
ADMINISTRATION	Full	Must Specify Limits of Sharing	None	None
TECHNICAL/  PROFESSIONAL	Full	Full	Direct, Without Sponsor Credit	None
PUBLICITY	Full	Full	Assist	Assist
USE OF IEEE LOGO	Yes	Yes	None	None

2.1 SPONSORSHIP

• Sponsorship indicates complete responsibility in the technical, financial, publicity and administrative areas of the conference.
• In the technical/professional area, IEEE members will plan the scope of the program, organize panel discussions, invite special speakers and review and select contributed papers.
• In the financial area, IEEE members will be involved in preparing the conference budget, monitoring the financial affairs and preparing the final financial report.
• At least one IEEE entity (administrative unit) will assist in local arrangements, exhibits, publicity, public relations and publications.
• IEEE sponsored conferences are financially accountable to the sponsoring entities and to IEEE Headquarters.
• The Proceedings of IEEE sponsored conferences qualify for distribution through the IEEE Book Broker Program.
• IEEE sponsored conferences are entitled to IEEE services at the non-profit rate.
• IEEE sponsored conferences must have the IEEE logo and name included in the conference title and all conference publications and announcements.

2.2 CO-SPONSORSHIP

• Co-sponsorship indicates a shared significant involvement in the technical, financial, publicity and administrative areas of the conference, as defined under sponsorship.
• IEEE Co-sponsored conferences are entitled to IEEE services at the non-profit rate.
• For IEEE Co-sponsored conferences it is recommended that the IEEE logo be used in all conference publications and announcements.

2.3 TECHNICAL CO-SPONSORSHIP

Technical Co-sponsorship indicates direct and substantial involvement in the organization of the technical program without sponsor credit or financial involvement. It also involves encouraging members to submit papers and attend the conference through availability of the appropriate IEEE Society mailing list.

The involved IEEE entity may wish to negotiate a variety of issues with the sponsoring organization, including registration fees for IEEE Members, possible post-conference sales of proceedings through the Book Broker program, and other issues that benefit the Conference and the future interaction with the sponsoring organization.
 

2.4 COOPERATION

The cooperating IEEE Entity may wish to negotiate a variety of issues with the sponsoring organization, including registration fees for IEEE Members, possible post-conference sales of proceedings through the Book Broker program, assist with the publicity and encourage individual members to submit papers and attend the conference through availability of the appropriate IEEE Society mailing list. IEEE has no financial involvement.